Appoint within 30 days. Stay fully compliant. Professional company secretarial services that keep your business compliant, protected and growing.
In Malaysia, every company must appoint a qualified Company Secretary within 30 days of incorporation, as required by the Companies Act 2016. We handle the legal compliance so you can focus on running your business.
We track your FYE and anniversary to ensure Annual Returns and Financial Statements are always lodged on time.
Appointing directors, updating details or changing your registered address — we draft the resolutions and lodge updates within the statutory limit.
From allotments and share transfers to mandatory Beneficial Ownership (BO) updates, we keep your cap table compliant.
Rebranding or securing a loan? We execute name-change lodgements and handle the 30-day Registration of Charges.
We maintain your statutory registers, prepare board and AGM resolutions, and keep proper minutes.
Looking to close an inactive Sdn Bhd? We handle clean SSM striking off and tax clearance to protect directors.
Under the Companies Act 2016, every Sdn. Bhd. must lodge these filings with SSM within strict time limits — missing them risks penalties and compound fines. As your company secretary, Hoong Dai monitors every deadline and files on your behalf, so you never miss one.
| Category | Common Filing / Action | Statutory Deadline |
|---|---|---|
| Routine Annual | Annual Return | Within 30 days of the anniversary of incorporation |
| Financial Statements (Audited / Audit-Exempt) | Within 30 days of circulation to membersMust be circulated within 6 months of FYE | |
| Personnel Changes | Appointment, resignation, or removal of a Director or Secretary | Within 14 days of the event |
| Change in personal particularse.g., new passport, residential address | Within 14 days of the change | |
| Shares & Capital | Return of Allotment of SharesNew share issuance | Within 14 days of allotment |
| Transfer of Shares | Within 30 days of Board approval | |
| Update to Beneficial Ownership (BO) info | Within 14 days of receiving confirmation | |
| Corporate Info | Change of Company Name | Immediately upon passing the resolution |
| Change of Registered Office or Address | Within 14 days of the change | |
| Registration of ChargesCreating an asset mortgage / loan security | Within 30 days of the creation of the charge |
General guide only, based on the Companies Act 2016 and current SSM practice; specific timelines can vary by case. This is not legal advice — contact us for guidance on your company's obligations.
Let Hoong Dai track and lodge every deadline for you.
Talk to our Company SecretaryRapid replies via WhatsApp, webchat or email — no more chasing for updates.
Clear, fixed fees with no hidden charges — you always know what you pay.
We handle your entire transfer and ongoing compliance from start to finish.
Sign a simple digital resolution authorizing Hoong Dai as your incoming Corporate Secretary.
We contact your current secretary, arrange resignation and transfer your statutory files securely.
The change of secretary is officially lodged with SSM — fully compliant.
Enjoy our rapid-response team and transparent, digital-first compliance infrastructure.
Fast response. Transparent pricing. Full compliance support in Malaysia. Get your free consultation now.
